Personal Assistant to Brooklyn Based Music Creative- FILLED
We are seeking an exceptionally detail-oriented Personal Assistant for full-time support to a
dynamic creative. This is an exciting opportunity for someone who thrives in an environment
where no two days are the same and is passionate about helping to manage both professional and
personal tasks. The ideal candidate will be tech-savvy, detail-oriented, and have excellent
communication skills to help assist with studio management, scheduling, and day-to-day
support. This role would be excellent exposure to property management, music production and
events. Open to candidates with 2-3 years of experience in similar roles or relevant experience.
Details:
On location: working out of studio in Greenpoint, BK
Compensation: Full time, 40 hrs/week— Hourly, DOE
Tasks and Responsibilities:
1. Administrative Tasks
Proactive calendar management, scheduling and confirming appointments
Handle correspondence, emails, and communication with business contacts
Various admin tasks ranging from business, real estate and personal affairs
Develop operations workflow for basic file management; both digital and physical
Act as a point of contact for the Principle while traveling
Assist as needed to arrange travel, accommodations, and itineraries
2. Bill Pay
Light financial admin support and bill pay across two businesses and three properties
Account and vendor relationship management
Manage and update password & login information database
Manage household budgets and track expenses; assist with payroll for staff
3. Errands
Personal assistant work as needed- errands, water garden, returns, shopping, etc.
Manage household needs, including maintenance, staff coordination, and organization
4. Tenants + Vendors
Responsibilities will include fielding tenant requests for maintenance and coordinating vendors to execute.
Source, hire, and manage vendors for various household and events needs
Act as on site point of contact for vendors wherein Principal is not available
Qualifications:
Capable of problem-solving, multi-tasking, able to work independently and take initiative; flexible and able to prioritize. Excellent organizational and interpersonal skills.
Comfortable signing an NDA, can interact with high-profile individuals
Knowledgeable and passionate about music, film, and pop culture, social media savvy
Strong verbal and written skills with proper grammar, formatting and etiquette
Computer literacy: Google Drive, Pages/Word, Numbers/Excel, Keynote, etc
Accounting literacy: Good with numbers, calculators, Quickbooks, bills, etc
Bonus: experience with e-commerce, driver’s license