Personal Assistant to Actor

A high-profile, discreet talent based in New York City is seeking an experienced and exceptionally organized Personal Assistant to provide comprehensive day-to-day support. The ideal candidate has prior experience working with a high-profile talent, understands the demands of the entertainment industry, and has on-set experience. This is a dynamic, fast-paced role that requires a high level of discretion, adaptability, and commitment. The ideal candidate is highly proactive, excels at multitasking, and consistently seeks effective solutions. 

Details: 

New York City, NY- plus travel when needed nationally and internationally 

Schedule: Full-Time | Must be flexible and available 24/7 as needed

Compensation: 150k plus Benefits

Key Responsibilities:

• Provide daily personal and administrative support to the principal

• Serve as a reliable liaison between the Actor and their team, family, colleagues, and third parties

• Manage complex and ever-changing calendars, appointments, and schedules

• Coordinate travel arrangements (domestic and international), including private air travel, hotel bookings, greeters, and itineraries

• Assist with set logistics, call times, wardrobe, and general support during filming

• Maintain and update important documents, contracts, and contacts with utmost confidentiality

• Handle errands, shopping, personal tasks, and household-related needs

• Anticipate needs and ensure the talent’s day always runs smoothly

• Pack and unpack for travel, ensure essentials are on hand

• Support with organization of gifts, events, and personal celebrations

• Occasionally accompany principal to meetings, events, and shoots

• Manage household needs -- vendors etc. as well as stocking of the home 

• Interfacing with family 

Requirements:

• Minimum 3 years’ experience as a Personal Assistant to a high-profile Actor (required)

• Prior on-set experience with an Actor (required)

• 24/7 mindset with flexibility to travel and work nontraditional hours

• Strong discretion, confidentiality, and professionalism

• Excellent verbal and written communication skills

• Highly organized, proactive, and calm under pressure

• Valid driver’s license and clean record (preferred)

• Tech-savvy and comfortable navigating Apple products, shared calendars, etc.

The ideal candidate has already supported a known Actor and understands the nuances of set life, press, downtime, and privacy. The candidate thinks three steps ahead and can problem-solve independently, graceful under pressure and maintains poise in fast-paced, ever-changing environments.  Seeking emotionally intelligent, trustworthy, and personable but not overbearing, comfortable working within a tight-knit and highly private team.

Submit resume to: cat@catdarlingagency.com