San Francisco Bay Area, CA · $250,000+ annually, depending on experience · Comprehensive benefits
Cat Darling Agency is recruiting a Chief of Staff for a private family that recently relocated to the San Francisco Bay Area. You’ll lead day-to-day household operations, manage an established team that includes a House Manager and Nanny, and coordinate operations across the family’s Bay Area and Texas residences.
This role is for an experienced household leader who can build systems, set clear expectations for staff, and step in when plans change. You’ll serve as the family’s central point of contact for household operations and have the autonomy to anticipate needs and resolve issues as they arise.
What you’ll do
Run household operations. Oversee the Bay Area residence and coordinate with the Texas property. Manage vendors, contractors, maintenance, repairs, renovations, and ongoing projects. Establish procedures and service standards across both homes.
Lead the household team. Manage the House Manager and Nanny. Oversee scheduling and coverage, support hiring and onboarding, and provide clear direction and feedback.
Manage budgets and administration. Track household spending, review invoices and vendor payments, and maintain contracts, insurance records, and inventories. Build reporting processes and coordinate with the family’s professional advisors as needed.
Coordinate family logistics. Manage calendars, travel, events, and special projects. Partner with the parents and Nanny on the children’s schedules and keep staff and outside professionals informed as plans evolve.
What you bring
At least seven years of experience as a Chief of Staff, Director of Operations, Estate Manager, or in a comparable senior private household role.
Experience leading household staff and overseeing multiple residences for high-net-worth or ultra-high-net-worth families.
Strong budgeting, project management, and vendor negotiation skills.
Discretion, sound judgment, and the ability to manage competing priorities independently.
A hands-on approach and flexibility for occasional domestic travel between residences.
Apply for this role: resume to cat@catdarlingagency.com with subject line “COS - SF”