Executive Assistant to Creative Entrepreneur & Media Personality- FILLED
We are seeking an organized, proactive, and creative Executive Assistant to support a dynamic
and fast-paced creative entrepreneur and media personality. This is an exciting opportunity for
someone who thrives in an environment where no two days are the same and is passionate about
helping to manage both professional and personal tasks. The ideal candidate will be tech-savvy,
detail-oriented, and have a strong understanding of social media platforms to help assist with
content management, scheduling, and day-to-day administrative support.
Details:
Full time, on site position based in Soho, NYC. Salary DOE.
Tasks and Responsibilities:
Proactive calendar management, ensure the principal’s calendar is meticulously maintained and updated, schedule personal appointments
Take notes on calls & in meetings as needed
Have daily check-ins and weekly meetings to discuss calendar and ongoing projects
Work closely with the management team and ensure communication
Organize wardrobe for appearances and other events in conjunction with team
Assist as needed to arrange travel, accommodations, and itineraries
Organize digital files, maintain contact database, relationship management
Anticipate the needs of the principal, provide discreet and reliable support
Be available for occasional after-hours support and adapt to a flexible schedule
Provide administrative support to the principal, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist with content creation and social media management across multiple platforms (Instagram, TikTok, etc.)
Draft, proofread, and manage email correspondence and other communications.
Organize events, media appearances, and business meetings as needed.
Research and compile information for projects, proposals, and client meetings.
Light personal assistant work as needed- errands, appointments, etc.
Qualifications:
Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably in the entertainment or fashion industry
Excellent organizational and multitasking skills, with meticulous attention to detail.
Strong communication and interpersonal abilities, capable of interacting with high-profile individuals, high level of discretion and ability to handle confidential information.
Proficiency in social media platforms (Instagram, TikTok) and content creation tools (e.g., CapCut), office software (G Suite)
Ability to work independently and take initiative; flexible and able to prioritize.
Submit resumes to cat@catdarlingagency.com